Join Our Team!

Administrative Assistant - Part Time Permanent

Position: Administrative Assistant

Company: Oulahen Team Realty Inc., Brokerage

Location: 4685 Yonge Street, Toronto

Start Date: Immediate

Status: Permanent, part-time

Compensation: $17.20/hour

Hours per week: 10-15 hours per week

Oulahen Team Realty Inc., Brokerage has an exciting opportunity for a part-time Administrative Assistant to join our family-owned real estate business in the Yonge and Sheppard area. Become part of our growing team!

We are looking for a well-organized, detailed oriented, outgoing team member to perform and manage an array of responsibilities including organizing all aspects of the real estate listing process, maintaining a client database and providing excellent customer service. Must possess the ability to handle a variety of tasks in a fast-paced environment with strong attention to detail. Exciting opportunity to learn all facets of a real estate office.

Primary duties:

• General reception duties such as: answer incoming phone calls, provide timely response to emails and greet visitors in a friendly and professional manner
• Plan routes, book appointments, and create booklets for showings
• Prepare offer and listing paperwork
• Conduct research and collect data to produce market evaluation reports
• Maintain electronic and physical filing systems
• Create receipts for bank drafts, keys, etc. for clients and Realtors
• Assist with printing and preparing feature sheets and other marketing materials for properties

Qualifications and skills include:

• Minimum 1 year of office administrative experience  
• Proven experience in client relations and administration  
• Proficient in Windows OS and Microsoft Excel, Word, and Publisher software 
• Proficient knowledge and experience with Google G Suite
• Must have excellent verbal and written English skills 
• Must have strong organizational skills and a keen eye for detail   
• Strong proofreading and editing abilities 
• Self-motivated with aptitude for problem solving and ability to assess, prioritize and act quickly 
• Enthusiastic, trustworthy, accountable team player
• Must have ability to thrive in a fast-paced office environment
• Must be able to work both collaboratively and independently, to meet deadlines on multiple projects  
• Previous real estate experience is an asset
• Ability to speak multiple languages is an asset
• Experience with Adobe Photoshop, InDesign, and Illustrator is an asset

If you are interested in this role, please email your cover letter and resume in PDF format addressed to Mark Oulahen at hr@oulahen.com. 

We thank all applicants for their interest in this position. However, due to the volume of applications we receive, we are only able to contact those candidates selected for interview.